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How to Insert Contact Information for an Appointment in Outlook 2007

by Cathy Lanski

  • Overview

    Including contact information with Microsoft Outlook appointments can simplify the meeting for everyone involved. Consolidating the information in one place makes it easier for people who are attending remotely to track the information of everyone at the meeting and makes post-meeting followup more efficient. Contact information can be attached to the appointment with a few simple steps.
    Outlook appointments capture all information in one place.
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  • Step 1

    Open Outlook and click on "Contacts" in the toolbar.

  • Step 2

    Select the appropriate contact, click on it and drag to the "Calendar" folder.

  • Step 3

    Select "Copy as Appointment with Shortcut."

  • Step 4

    The contact shortcut will appear in the "Notes" field of the appointment.

  • Step 5

    Select the date and time for the appointment and invite attendees.

  • Step 6

    Save and close the appointment.
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References & Resources

     
     
 
 

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