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How to Develop a Program Management Plan

by SherryL
  • Overview

    A program management plan is used to group multiple independent projects to achieve a strategic business outcome. Program management generally tends to be broader in scope when compared with project management, and the plan developed should be outcome-focused, as opposed to deliverable-focused. The plan will guide a program, and provide oversight, control and leadership. When developing a program management plan, identify the scope, schedule, decision-making roles and responsibilities, and resources required. All levels of management need to be included in the plan development to ensure feasibility.
    Program Management Plan Development
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  • Step 1

    Begin with the outcome. Identify what the plan is to achieve. Do you need to create and implement a new training process, do you need to develop and implement a new website, do you need to increase cross sales by 10 percent?
  • Step 2

    Break down into component parts. Determine what each department will need to accomplishto achieve the outcome. Work with corresponding department managers to understand their capabilities and ensure buy-in.
  • Step 3

    Identify resources. Determine how much time and money can be allocated to the entire plan and what is required for each component part. It may be necessary to re-visit with department managers to identify methods to decrease time or money allowed for their component part.
  • Step 4

    Establish deadlines. With multiple departments working on components of the program management plan, it's essential that everyone is aware of deadlines and expectations. Often, one phase must be completed before another can begin. This can easily delay future implementation.
  • Step 5

    Connect information into a written program plan. Utilizing the information gathered, create a written document to share with all parties involved in the program management process. This will foster open communication and keep the program plan organized.
  • 4
  • Leadership and management skills Spreadsheet software to track resources Word processor to document plan Email and phone for efficient communication
  • Leadership and management skills
  • Spreadsheet software to track resources
  • Word processor to document plan
  • Email and phone for efficient communication
  • Establish effective working relationships with key stakeholders to ensure successful plan development. Exercise strong leadership and management. Make sure the lines of authority are clear, hold team members accountable, demonstrate ethical behavior. Foster open communication. Listen to feedback from all parties involved in the process, they may have more effective solutions to accomplish part of the plan. Reward contributors with positive recognition. This goes a long way to gain loyal support from the team.
  • Establish effective working relationships with key stakeholders to ensure successful plan development.
  • Exercise strong leadership and management. Make sure the lines of authority are clear, hold team members accountable, demonstrate ethical behavior.
  • Foster open communication. Listen to feedback from all parties involved in the process, they may have more effective solutions to accomplish part of the plan.
  • Reward contributors with positive recognition. This goes a long way to gain loyal support from the team.
  • Be flexible. Unplanned changes may occur. If they do, assess their impact and make adjustments accordingly. Remain cognizant of allocated resources. Be clear on expectations. Poor direction can lead to disastrous consequences, including loss time and money. Refrain from criticism. This will only stifle communication and slow down progress.
  • Be flexible. Unplanned changes may occur. If they do, assess their impact and make adjustments accordingly. Remain cognizant of allocated resources.
  • Be clear on expectations. Poor direction can lead to disastrous consequences, including loss time and money.
  • Refrain from criticism. This will only stifle communication and slow down progress.

References & Resources